Privacy Statement

PERSONAL INFORMATION COLLECTION STATEMENT
PERSONAL INFORMATION COLLECTION STATEMENT

Global e-Trading Services Limited (hereinafter referred to as "Ge-TS", "we", "us" and "our") values the privacy of your Personal Data and this statement (hereinafter referred to as the “Statement”) serves as a notification pursuant to the requirements of the Personal Data (Privacy) Ordinance (Cap. 486 of the Laws of Hong Kong).

Definitions

Under the Statement, unless the context otherwise requires, the following words and expression shall have the following meanings:

  • Services” means the Government Electronic Trading Services provided by Ge-TS in accordance with the agreement between the Government of the Hong Kong Special Administrative Region and Ge-TS.
  • Personal Data” means the data that may be collected or held by Ge-TS from time to time in connection with the registration and establishment of user accounts or the Services.
  • Data Subject(s)” means the user(s) of the Services.

Purposes of Collection and Use of Personal Data

  • When Data Subject(s) use the Services, we may, in the course of and in relation to provision of the Services, collect and process Personal Data.
  • The provision of Personal Data is mandatory for subscribing Ge-TS’s Services for processing trade-related documents under the agreement between the Government of the Hong Kong Special Administrative Region and Ge-TS. If a Data Subject fails to provide necessary information and particulars, we may be unable to provide the Services in full and carry out related activities.
  • We shall have the rights to collect, hold, process and use a Data Subject’s Personal Data in accordance with this Statement.

With regard to the use of the Services, we may collect and use Personal Data for one or more of the following purposes:

  • processing applications for the Services;
  • providing the Services;
  • communicating with Data Subjects or their authorized entities;
  • maintaining usage or transaction history of Data Subjects for evaluating and improving the Services;
  • marketing the Services from time to time by Ge-TS or its affiliated companies;
  • distributing publications of Ge-TS or its affiliated companies;
  • complying with laws, rules, regulations, codes of practice or guidelines;
  • performing legal proceedings, including collecting overdue amounts;
  • other purposes expressly agreed between Ge-TS and Data Subject(s);
  • any lawful purposes for assisting in law enforcement and investigations; and
  • any other ancillary purposes directly relating to the purposes listed above.

Types of Personal Data

Personal Data may be collected or held by Ge-TS from time to time in connection with the registration and establishment of user accounts or the provision of the Services for Data Subjects:

  • full name of contact person;
  • company name and/or business title of contact person;
  • business registration number;
  • correspondence address and/or residential address;
  • e-mail address;
  • telephone number;
  • fax number;
  • Hong Kong identity card number or travel document number; and
  • login and password details in connection with Ge-TS sign-in function.

Disclosure and Transfer of Personal Data

Personal Data held by Ge-TS relating to Data Subjects will be kept confidential but Ge-TS may provide and disclose (as defined in the Personal Data (Privacy) Ordinance) Personal Data to the following parties for the purposes set out in “Purposes of Collection and Use of Personal Data” stated above:

  • the Government of the Hong Kong Special Administrative Region;
  • personnel, agents, advisers, auditors, contractors, financial institutions, and service providers in connection with Ge-TS’s operations or Services;
  • any Ge-TS affiliates;
  • any agent, contractor or third-party service provider who provides administrative, research, distribution, data processing, computer, payment, debt collection or other services to support the operation of or in connection with the Services;
  • any law enforcement or regulatory authority; and
  • any person under a duty of confidentiality to any members of Ge-TS and its subsidiaries (including accountants, legal advisers and other advisers).

Transfer or disclose of Personal Data will only be made to one or more of the parties specified above. We shall not disclose or transfer Personal Data to any other party not specified above without the express consent of Data Subject(s).

Retention of Personal Data

All Personal Data will be retained for the duration as may be necessary for the above-mentioned purposes and for as long as required by applicable laws.

Data Subjects’ Rights to their Personal Data

By using Ge-TS’s Services, Data Subjects should acknowledge the collection and use of their Personal Data as outlined in this Statement. If a Data Subject does not agree with the use of his/her Personal Data as set out in this Statement, please do not use the Services.

Under the Personal Data (Privacy) Ordinance, a Data Subject has the right to:

  • check whether we hold his/her Personal Data, and access such data;
  • require us to correct inaccurate data; and
  • ascertain our policies and practices in relation to Personal Data and the kind of Personal Data held by us.
  • (hereinafter referred to as “request(s)”)

    If you wish to exercise one of the above-mentioned rights and/or raise questions or complaints, please contact us at the following address:

    Data Protection Officer
    Global e-Trading Services Limited
    Level 10, Cyberport 2
    100 Cyberport Road
    Hong Kong

    In accessing, updating, correcting and/or deleting your Personal Data, we may ask the Data Subject to authenticate his/her identity in order to protect the safety of the Personal Data.

    To the extent permitted by relevant laws and regulations, we reserve the right to refuse unreasonable requests.

    To the extent permitted by relevant laws and regulations, we reserve the right to charge a reasonable fee for the costs of processing any request.

    [Last update: October 2019]